Jan Lynne Kardys

PROFILE: Enthusiastic Publishing executive with over 30 years’ diversified publishing experience for eight major publishing corporations. Expertise in contracts, copyrights, permissions, royalties, subsidiary rights, electronic publishing, contracts/royalty conversions, imaging solutions, and database design. (Trade and Educational Publishers, and Magazines.) Well-developed organizational, managerial, analytical, and interpersonal skills combined with a demonstrated ability to motivate people, to accomplish confidential challenges with strong time management talents and a gift for diplomacy.  


Literary Agent, Black Hawk Literary Agency, LLC.

Representing a diverse list of authors and illustrators, with a focus on new nonfiction and fiction writers and artists. Cross marketing and marketing plans are provided as part of the new services from this literary agency. Based on working at Google for three years, agency provides in-depth

Review of various marketplaces for books on the internet and use of Google products.

Scholastic, Inc. (December 2006 – December 2008)

Contracts Manager

Negotiated trade and school contracts, work for hire, and other specialized licensed agreements with author and literary agents or attorneys for world’s largest children’s book publisher. Established new procedures to streamline contract process, reorganized contract functions,

Created a clause library for contracts, audio clause library and process manual, and deal memo and editorial workshop in Power Point.

Google, Inc.

Senior Contracts Associate (December 2003 – November 2006)

Review all service agreements/insertion orders and related contracts for leading Search & Media Company for Google’s AdWords products, Google Video, Google Earth, Google Enterprise, and Content Licensing agreements,  Compliance, review and power of attorney for these time-sensitive domestic and international agreements.  Position involves complete knowledge of all policies and procedures, and implementation of approvals/rejections of contracts in Google’s Internal Advertising System. Provide confidential reports for sales team, and liaison with Ad Finance, Ad Operations, Legal, and other departments. Represented the Sales Department in selecting authors to appear at Google under the Authors@Google program. Started a Google Museum Club with monthly trips in order to build team spirit within Google.

ArisGlobal, LLC

Executive Assistant & Contracts Coordinator (October 2002 – August 2003)

Draft, negotiate and process software agreements for all intellectual property agreements with clients in pharmaceutical, biotech and medical device companies in the management of trials, drug safety and worldwide regulatory information. Maintain various databases for contracts, sales and marketing force, provide administrative support for sales team, prepare reports, and liaison with ArisGlobal offices in US, United Kingdom, and Germany.

Towers Perrin

Contracts Administrator, Compensations & Benefits Online

(February 2002 – August 2002)

Part Time Position

Negotiate contracts for Client Care Division for major international Human Resources

Corporation for online database and electronic agreements for compensations/benefits with clients. Created new contract procedures and electronic clause library of contractual variations. Recommended improvements for streamlining operations. 

Time Warner Trade Publishing

Director of Contracts  (February 1996 – May 2000)

Responsible for directing all aspects of publishing contract drafting, revising and negotiations for all divisions of major international book publisher. Supervised staff of managers, associates and assistants in drafting, negotiating, and revising comprehensive range of contracts for wide variety of publishing rights involving U.S., U.K., and other jurisdictions, including adults’ and children’s book agreements, contributor agreements (for illustrators, photographers, translators, and designers), co-edition agreements with museum and galleries, co-publishing arrangements, reprint and other subsidiary rights, electronic and audio agreements. Introduced/implemented a major imaging system for legal documents; designed layout screens for a publishing database; prepared training manuals for various departments; February 1998 promoted to Director of Contracts, Little, Brown & Company. Diverse and specialized duties the consistent exercise of discretion and independent judgment, conflict resolution and creative problem solving. September 1999 became Director of Contracts Information – company-wide database system.

Macmillan Publishing  Company/Prentice Hall of Simon & Schuster, Inc.  

Director of Contracts, Copyrights & Permissions (1985-Febuary 1996) 

Macmillan: negotiated trade publishing contracts for six publishers; supervised a staff of fifteen; reorganized contract functions; collected debts, designed contracts database system. (Macmillan was acquired by Simon & Schuster – 1994-1995): Promoted to Director of Contracts, Prentice Hall. Handled conversion of Macmillan into Prentice Hall, and all new School/College contracts, subsidiary rights contracts, amendment letters; designed reversion of rights and cancellation databases; supervised a staff of eighteen in order to enter royalty data into the Royalty system. Implemented and created a new system for print-on-demand for all college titles in order to use existing manufacturing functions. Designed an Editorial Workshop for all Editorial divisions.

Doubleday & Company, Inc.

Assistant Contracts Manager (December 1983-August 1985)

Negotiated contracts; responsible for collecting outstanding debts from authors (recouped over $350,000 in one year); amendment letters; artist agreements; translation agreements; reorganized contract functions and created Monthly Management report.

Scholastic Inc.            

Rights & Permissions Associate  (December 1980-December 1983)

Utilized all of Scholastic’s diverse publications; granted and obtained permissions, sold subsidiary rights, handled work-for-hire agreements, and operational systems.

St. Martin’s Press, Inc. - Subsidiary Rights Associate

(January 1980-June 1980)

Salesperson: liaison/foreign agents in 14 countries; located viable marketplaces; sold magazine and foreign rights to domestic and foreign publishers for a list of 300 titles.

Lippincott & Crowell, Publishers – Executive Assistant/Contracts

(November 1978-January 1980)

Reversion of Rights, permissions, CIP, assisted Foreign Rights Manager and Permissions Manager; design new forms; reorganized internal book coding systems (promoted)

Harcourt Brace Jovanovich -Production & Editorial Assistant

(April 1977-Nov. 1978)

Scheduling, Plans of Production; purchase orders; checking proof, art/photo contracts; Editorial Assistant to eight science editors; maintained house standards for style, grammar, spelling.  Promoted from Editorial Assistant to Production Assistant

Education: Elmira College: B.A. English Literature, June 1976, Certification in Secondary Ed. Exeter University - Junior Year Abroad, Exeter, Devon, England

Robert Fitch High School – Honor Society, 1972


Writers’ Conference: Watermark Writers’ Conference Key Note Speaker on Inside Publishing, Details of a Contract, Copyrights, Permissions, Releases, Agency Agreements, Assisting your publisher with subsidiary rights, promotion, publicity and marketing your book. Sept. 28-30, 2006, and March 21-April 2007.

Rye Art Center, Rye, NY: You Wrote A Book, Now What? March- April 2008


Waterford Library, Feb 3, 2007 Getting Published

Eastchester Library, February 26, 2007 You Wrote a Book, Now What?

Hendrick Hudson Free Library, Monroe, NY September 8, 2007 How to Get Published

Patterson Library, Paterson, NY September 15, 2007 You Wrote a Book, Now What?

Somers Library, Somers, NY September 22, 2007 Getting Published

North Castle Public Library October 4th, 11th & 18th, 2007 Getting Published Greenwich Library, November 6, 2007 You Wrote a Book, Now What?

Groton Library, December 2, 2008 You Wrote A Book, Now What?

North Stonington Library, October 25, 2008, You Wrote A Book, Now What?

Bethlehem Public Library, January 24, 2009

Terryville Library, February 24, 2009

  East Hampton Library, March 7, 2009

  Suffield Library, March 21, 2009

  Groton Library, June 4th, June 6th, 2009

  Wallingford Public Library May 27, 2009

  Cos Cob Library, May 30, 2009

  Cos-Cob Library October 17th & October 24th, 2009

  Patterson Library  November 7, 2009

  Bethel Library January 12, 2010


TAA Writers Conference, June 22-23, 2007 Contract Negotiations

TAA Writers Conference, June 19-22, 2008 Contract Negotiations

TAA Writers Conferences, June 2009 Contracts and Subsidiary Rights

ASJA Writers Conference, New York City, April 20, 2007 Contracts Negotiations

Publishing Business Conference March 2008, Contracts, Subsidiary Rights, Negotiations

National Association of Science Writers (NASW), Fall 2007, Inside Book Contract Preparation & Negotiations

PubWest Publishers Conference, Portland, OR, November 15, 2008, Contracts, Copyrights, Permissions, and Subsidiary Rights


Learning Annex: HOW TO NEGOTIATE A BOOK DEAL Course designed specifically for authors, agents, and editors. This course explains the complex and puzzling clauses within a publishing contract and prepares you for a negotiation. Various departments within a publishing company are explored.  November 1, 2005, January 24, 2006, February 21, 2006, and March 21, 2006.

Learning Annex: PUBLISHING PANEL: HOW TO BE SUCCESSFULLY PUBLISHED  Topic: How to structure a great book deal and all the other contractual aspects you’ll need to know. October 29, 2005

White Plains Continuing Education: INSIDE PUBLISHING AND HOW TO NEGOTIATE A BOOK CONTRACT Sept 2006.  March-April 2007, Sept – October 2007, October – November 2008

April –June 2009 You Wrote A Book, Now What?

Rye Art Center, Rye, NY: You Wrote A Book, Now What? March- April 2008

Norwalk Community College: You Wrote A Book, Now What? June-July 2009, Sept. 2009

Ridgefield Continuing Education, April 2009, Sept 2009

Purchase College, Sept 2009

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